Meetiquette for 2022

Four employees at a meeting table watching a laptop screen of the face of a remote attendee

The real best practices of hybrid collaboration…

Offices successfully scrambled to maintain workflow and communication over the challenges presented by the global pandemic. Employees created solutions for remote collaboration, and managers learned to facilitate projects using technology.

Productivity has been remotely maintained (or even improved) but we’ve all experienced an occasion where our hastily-adopted online work etiquette has fallen short. We can improve our professional skillset by adhering to the best practices that have evolved alongside our new way of working; these three helpful questions can boost group engagement and smooth the process of hybrid/remote/in-person interactions. Ask yourself:

1) Does every meeting NEED to be hybrid? Sometimes it’s more technologically feasible for attendees to be all-virtual OR all in-person, especially if the meeting room is missing large screen monitors or is equipped with microphones unable to detect voices of in-person participants sitting at the far side of the conference table.

2) Does everyone have what they require for productive collaboration? Extra preparation and communication is necessary when meeting or working with a hybrid group. Room space and technology, personal devices, Wi-Fi considerations, agendas, and requests for information or presentations from participants should be planned, prepped, scheduled and communicated in advance. If meeting in an unfamiliar space, it’s helpful to scope out the room before the date — and to bring extra tech: webcams, laptops, mics and cords. Let attendees know if you are recording the meeting, and where they can find a link to replay or read transcripts. Provide a Teams forum for follow-up questions and discussion.

3) Does anyone need a refresher on hybrid e-Etiquette? Reminders can be useful…

  • If your co-worker has strung police tape across the entrance of their office cubicle, pay attention! Dropping by with a question can interrupt an online meeting. Sum up the situation with a glance at your colleague’s engagement with their computer monitor before entering; even better, send a text or Teams chat first and ask if it’s a good time for an in-person visit.
Five people in office work or athletic clothes standing in a line holding an expressionless mask in front of their faces

These simple reminders will help foster inclusivity as technology continues to evolve and advance. Whether working hybrid, remote or in-person, real best practices will always be grounded in consideration and respect for your customers and co-workers. ~

Follow Michigan Department of Treasury on TWITTER!

--

--

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store
Michigan Department of Treasury

The Department of Treasury is committed to maintaining Michigan’s financial integrity. Contact: 517-335-7508